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Open Positions Details

Positions Available 5/24/2016

Administrative Program Specialist (Associate, Unprefixed, or Senior)
Assistant to the Chair and Administrator of Anesthesiology

Degree and area of specialization:

Bachelor's degree is preferred.
A degree is not required for this position. Please refer to the Minimum Years and Relevant Work Experience section below for more information on position requirements.

Minimum number of years and type of relevant work experience:
This position requires excellent and effective administrative, organizational, verbal and written communication, computer, and interpersonal skills in order to carry out the duties set forth in assisting the Department Chair and Department Administrator within Anesthesiology at the School of Medicine and Public Health. This position requires coordination of complex daily academic, clinical, administrative, and research activities. This position must interface and serve as a liaison with Anesthesiology Department faculty and staff, UW Health Administration, School of Medicine and Public Health Administration, UW Medical Foundation, outside administrators locally, regionally, nationally and internationally.

The responsibilities require considerable independence of planning, decision-making and strong organizational skills. This position must maintain confidentiality regarding all written or oral interactions and information. This position is at the advanced level with little or no supervision.

This position is responsible for supervision of university administrative and student hourly staff and assistance with other departmental responsibilities. Responsibilities include reviewing and assigning workload and coordinating coverage during absences.

Professional communications, workplace sensitivity, and workplace diplomacy are essential. The incumbent will demonstrate exceptional customer service by establishing and maintaining effective professional relationships with the University of Wisconsin School of Medicine and Public Health (UWSMPH), University of Wisconsin Hospital and Clinics (UWHC), and the University of Wisconsin Medical Foundation (UWMF), including Executive Leadership, Department and Division Chairs, Department Administrators, Physicians, Clinical personnel, co-workers, and other internal and external customers. The position requires exceptional skills in systems development, leadership and policy management.

Principal duties:
Support of Department of Anesthesiology Chair and Administrator serving as a point of contact and providing administrative support, including coordinating complex administrative activities and communications for the Chair and administrator. Serve as liaison for the Chair and administrator between faculty, UW Health Administration, School of Medicine and Public Health Administration, UW Medical Foundation Administration, and external parties. Requires an in-depth knowledge of clinical,
educational, and research activities within the Department, UW Health, School of Medicine and Public Health, UW Foundation, and University, as well as knowledge of relevant policies and procedures. Ensure internal and external communications are handled professionally by determining the appropriate methods of response to best meet the Chair's needs. Ensure the Chair's immediate personal involvement whenever required or appropriate. Provide assistance on projects, meetings, etc. to the Chair and Department Administrator. Present timely work-in-progress updates to the Chair and Department Administrator on the status of the communication, meetings, projects, etc. Work with the Chair and Department Administrator to establish agendas and meeting activities and the preparation of post meeting minutes.

Serve in a lead role in producing departmental communications such as weekly updates, potentially in the form of newsletter from the chair to faculty and other members of the department. Solicit and collect relative information regarding the department current events and activities. Produce the final product and disseminate, post to department website, etc.

Supervision of university administrative and student hourly staff and assist with other departmental responsibilities. Cultivate an understanding of faculty administrative support needs. Review and assign workload and coordinating coverage during absence, performance reviews.

Organize and assist with department sponsored events hosted by the chair: alumni reception at the American Society of Anesthesiologists Annual Meeting, holiday social functions, faculty retreats, etc.

Manage and support faculty committees for the department: Compensation, Finance Committee, Billing and Compliance, and ad hoc committees as assigned. Assist in the preparation of protocols and procedure manual, agenda and/or handouts.

PVL 86283

To apply for the above position, please send a letter of interest and a resume to:

Human Resources
Department of Anesthesiology
University of Wisconsin School of Medicine and Public Health
B6/319 Clinical Science Center
600 Highland Avenue
Madison, WI 53792-3272 humanresources@anesthesia.wisc.edu

Unless confidentiality is requested in writing, information regarding applicants and nominees must be released upon request. Finalists cannot be guaranteed confidentiality. The UW-Madison is an EEO & AAE.

Medical Program Assistant - Associate

Job Summary:

Under general supervision, the incumbent will serve as receptionist for Anesthesiology at the departmental offices located in the UWMF Centennial Building. The incumbent will coordinate clinical activities for Interventional Pain Management and Chronic Pain physicians, provide administrative support to Anesthesiology faculty to further their clinical, education, research and administrative missions. In additional, provide administrative support to the Associate Directors of the Main OR, AFCH OR, and
Outpatient OR, and provide miscellaneous program and office support.

The Department of Anesthesiology is comprised of 80 faculty, 55 residents and fellows, 70 clinical anesthetists, and approximately 40 research, administrative, and support staff. The Anesthesiology Department provides clinical care to UW Hospital and Clinics (UWHC) in-patient main operating rooms, the Outpatient Surgical Center (OSC), and the Ambulatory Procedure Center (APC), the American Family Children's Hospital (AFCH) operating rooms; and associated post-anesthesia care units (PACU); Digestive Health Center, The American Center (TAC) Hospital East Madison Hospital, and three outside ambulatory facilities: Madison Surgery Center (MSC), Transformations Cosmetic Surgery Center (TSC), and Generations; and Madison Surgery Center Interventional Pain Management, and East Pain Clinic.

Job ID: 98300

To apply for the above position, please send a letter of interest and a resume to:

Human Resources
Department of Anesthesiology
University of Wisconsin School of Medicine and Public Health
B6/319 Clinical Science Center
600 Highland Avenue
Madison, WI 53792-3272 humanresources@anesthesia.wisc.edu

Unless confidentiality is requested in writing, information regarding applicants and nominees must be released upon request. Finalists cannot be guaranteed confidentiality. The UW-Madison is an EEO & AAE.

Assistant Professor (CHS) or Clinical Assistant Professor - Cardiac Anesthesia
The Department of Anesthesiology at the University of Wisconsin - Madison has an opening for a board-eligible/board-certified physician for appointment as Assistant Professor (CHS) or Clinical Assistant Professor. Candidates must hold an MD or DO degree and be eligible for Wisconsin licensure. Completion of anesthesiology residency program, and certified or eligible for certification by the American Board of Anesthesiology. Completion of subspecialty fellowship training in cardiac anesthesia.

Principal duties: Teaching responsibilities for residents and medical students in the operating room, and didactic sessions. Primary emphasis of teaching will be in the cardiac anesthesia patient care area. Provision of clinical anesthetic care will be primarily, but not exclusively, for cardiac surgical patients (i.e. working in the operating room, plus evening and weekend call) in an anesthesia team model or personally performed anesthesia. Opportunity for participation or to lead clinical research for interested and qualified candidates.


PVL# 83022, 83023

To apply for faculty positions, please send cover letter and your curriculum vitae to:

HumanResources@anesthesia.wisc.edu

or mail to:

Human Resources
Department of Anesthesiology
University of Wisconsin School of Medicine and Public Health
B6/319 Clinical Science Center
600 Highland Avenue
Madison, WI 53792-3272

Unless confidentiality is requested in writing, information regarding applicants and nominees must be released upon request. Finalists cannot be guaranteed confidentiality. The UW-Madison is an EO and AAE. Wisconsin Caregiver Law applies.

Assistant Professor (CHS) or Clinical Assistant Professor - Critical Care
The Department of Anesthesiology at the University of Wisconsin - Madison has an opening for a board-eligible/board-certified physician for appointment as Assistant Professor (CHS) or Clinical Assistant Professor. Candidates must hold an MD or DO degree and be eligible for Wisconsin licensure. Completion of anesthesiology residency program, and certified or eligible for certification by the American Board of Anesthesiology. Subspecialty fellowship training in critical care, and certified or eligible for certification by an appropriate specialty board for critical care medicine.

Principal duties: Major teaching responsibilities for residents and fellows in the ICUs and operating rooms, and didactic sessions. Primary emphasis of teaching will be related to critical care medicine. Provide critical care coverage to the UWHC Surgical ICU, Medical ICU, Cardio-Thoracic ICU, and/or Neuro-Intensive Care Unit, including ICU call coverage, dependent upon training and need. In addition, work as an anesthesiologist providing anesthetic care to surgical patients either personally performing anesthesia or in an anesthesia team model. Balance of ICU or duties to be determined on an individual basis. Opportunity for participation or to lead clinical research for interested candidates.

PVL# 81438, 81439, 85330

To apply for faculty positions, please send cover letter and your curriculum vitae to:

HumanResources@anesthesia.wisc.edu

or mail to:

Human Resources
Department of Anesthesiology
University of Wisconsin School of Medicine and Public Health
B6/319 Clinical Science Center
600 Highland Avenue
Madison, WI 53792-3272

Unless confidentiality is requested in writing, information regarding applicants and nominees must be released upon request. Finalists cannot be guaranteed confidentiality. The UW-Madison is an EO and AAE. Wisconsin Caregiver Law applies.

POSTDOCTORAL FELLOW

POSTDOCTORAL POSITION: Mechanisms of loss of consciousness under anesthesia

Postdoctoral position available to study how anesthetics cause loss of consciousness. Specifically, we seek to understand how anesthetics alter stimulus coding, audio-visual integration and connectivity in rodent auditory cortex using multichannel elecrophysiological recordings in vivo. Data will be analyzed using current source density analysis, information theoretic analyses, and dynamic causal modeling.

Applicants with experience in in vivo electrophysiology, signal processing and neural modeling are especially encouraged to apply.

For more information on the lab see http://www.anesthesia.wisc.edu/index.php?title=Banks_Laboratory

Please send cover letter, curriculum vitae and the names and addresses of three references to:

Matthew I. Banks, PhD
Department of Anesthesiology
University of Wisconsin
1300 University Avenue, Room 4605
Madison, WI 53706 mibanks@wisc.edu

The UW-Madison is an EEO & AAE.

Research Program Manager III
Degree and area of specialization:
Bachelors degree required, preferably in business, business administration, health services administration or science related field. Masters preferred.

Minimum number of years and type of relevant work experience:
The candidate should possess more than four years of progressively increasing responsibilities in budgeting, clinical research administration, fiscal management and reporting, preferably in a university setting.

Well-qualified candidates will have the following preferred experience:
- Previous clinical research management experience in an academic setting.
- Supervisory experience.
- Ability to work independently as a team leader using initiative and good judgment.
- Strong written and verbal communication skills.
- Knowledge of government regulations and guidelines with respect to human subjects research.
- Experience managing multiple IRB protocols.
- Experience developing and managing budgets and tracking expenses.

Principal duties:
Under the general direction of the Department of Anesthesiology Associate Director for Business Services, the Research Program Manager will manage the Department of Anesthesiology's research program. The incumbent will develop a thorough knowledge of the department's research activities, both basic science and clinical trials, and the policies and procedures governing sponsored research. In addition, the incumbent will serve as a member of the department's management team and is expected to develop a working understanding of the department's personnel, fiscal management and clinical activities.

Major Responsibilities include, but are not limited to:
-- Along with Clinical Research Investigators initiate the development of new protocols and coordinate efforts to implement investigator-initiated trials, industry sponsored trials, and federally sponsored trials. Liaise with Research and Sponsored Programs (RSP), Institutional Review Board (IRB), Office of Clinical Trials (OCT) and School of Medicine and Public Health (SMPH) regarding clinical research protocol setup.

-- Communicate and coordinate with the Office of Clinical Trials and the Department's Clinical Research Coordinators (CRCs) to oversee the preparation and collection of regulatory documents and submission to regulatory authorities. The Research Program Manager will act as liaison between sponsor agencies and the internal study team to ensure studies adhere to appropriate laws, including state, federal and university regulations that manage clinical research to protect human subjects.

-- Assess protocol feasibility and confirm that recruitment goals are realistic. Assist in the negotiation of clinical trial agreements and coordinate execution of contracts routing contract documents through appropriate channels. Analyze research protocols to ensure study budgets accurately reflect protocol procedures, negotiate with sponsors on per patient costs and contract language, invoice sponsors noting terms and conditions of contracts that will affect billing procedures. Ensure program activities and expenditures are in compliance with the study terms.

-- Analyze, prepare, and update clinical research start-up costs as needed. This includes new startup costs identified for coordinator, regulatory and financial start up. This duty includes preparation and maintenance of standard practice documents distributed to sponsors explaining start-up costs, UW indirect costs, and other start up fees.

-- Provide supervision to the Department's Clinical Research Coordinators to ensure successful completion of research study recruitment and implementation goals, compliance with study protocols, timely completion of appropriate forms and reports, good communication skills with participants, careful data acquisition and completion. The management of this staff includes day-to-day supervision, training, mentorship and evaluation of the staff. Maintain knowledge of clinical policies and procedures to provide information to staff. Create Standard Operating Procedures to streamline work flow process to ensure trained and effective staff, support organizational
management, and overall efficient study conduct.

-- Track existing clinical research protocols to ensure timely submissions of protocol
amendments/modifications and renewals. Track metrics related to protocol development, regulatory review, study activation, and subject accrual.

-- Pre-Award Grants Administration: Assist Investigators with preparation and submission of research grants and progress reports. Maintain calendar of due dates, seek and share potential research funding opportunities with potential applicants. Meet with faculty to define research proposal. Prepare budget to meet research needs complying with departmental, SMPH, campus and agency requirements. Write and/or edit nonscientific portions of applications. Oversee application routing through university to funding agency. Ensure required clearances for new funding are
submitted in a timely manner. Respond to funding agency, campus, school inquiries and requests. Route agreements including Material Transfer Agreements and Confidential Disclosure Agreements.

-- Post-Award Grants Administration: Work with Associate Director for Business Services and Associate Chair for Research to develop the Annual Department Research Report. Additional research-support tasks include: monitoring personnel changes and expenses on sponsored research accounts, no-cost extensions, award close-outs, assistance with the annual capital exercise program, developing and updating information pertaining to research for the Department's public and intranet web sites, developing data for the reporting of research metrics, and serving as the Department's backup effort certification coordinator.

-- Research and Development Committee: Serve as staff to the Department of Anesthesiology Research and Development Committee, work with Associate Chair for Research and Associate Director for Business Services. Receive and edit grant applications, develop application budgets; update historical funding information for applicants. Prepare financial statements regarding R&D grants and contracted services use for presentation to Committee.

-- Other Work or Assignments as Needed: There will be ad hoc projects or departmental needs that may require temporary assignment.

PVL 86270

To apply for the above position, please send a letter of interest and a resume to:

Human Resources
Department of Anesthesiology
University of Wisconsin School of Medicine and Public Health
B6/319 Clinical Science Center
600 Highland Avenue
Madison, WI 53792-3272 humanresources@anesthesia.wisc.edu

Unless confidentiality is requested in writing, information regarding applicants and nominees must be released upon request. Finalists cannot be guaranteed confidentiality. The UW-Madison is an EEO & AAE.