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Open Positions Details

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Open Positions Details

Positions Available 1/27/2015

Student Services Coordinator - Education Coordinator

Degree and Area of Specialization.
BA/BS required; higher education or professional education in student affairs may be beneficial but not required.

Minimum Number of Years and Type of Relevant Work Experience.

Experience in education administration and/or an academic health care setting is preferred. Prior experience within the University of Wisconsin System and/or Graduate Medical Education (GME), as well as familiarity with ACGME is desirable. Candidates should have a strong commitment to medical education.

Principal Duties:

Responsibilities include, but are not limited to:

The Education Coordinator (EC) manages the administrative operations of the Department's education programs for post-graduate specialty fellows and medical students with direct responsibility to the Instructional Program Manager (IPM). The EC assists the IPM and the Program Directors of all ACGME-accredited and non-accredited fellowship programs in the Department of Anesthesiology. The EC also oversees the Clinical Anesthesiology medical student rotations. The EC will supervise the Medical Program Assistant.

The ACGME-accredited Anesthesiology Critical Care and proposed Pediatric Anesthesiology and Cardiac Anesthesiology fellowship programs will be comprised of approximately 4-5 fellows per year. Current non-accredited fellowships in Transplant Anesthesiology, Neuroanesthesiology, Regional Anesthesia and Acute Pain Management, Ambulatory Anesthesiology and Anesthesia Research consist of 6-10 fellows per year. Approximately 160 third year, 75 fourth year and 10-15 visiting
medical students rotate in the Department each year.

50% -- Coordinate and manage all aspects of the Department of Anesthesiology ACGME-accredited and non-accredited fellowship programs.

1. Manage all aspects of the fellowship recruitment process. Respond to inquiries from candidates, review applicants, and identify qualified candidates. Coordinate and schedule all candidate interviews throughout the year, participating fully in the recruitment visit. Independently answer questions applicants have regarding the program, hospital facilities, and relocating to and living in the area; identify special needs a candidate may have (spousal employment/education, childcare, housing, etc.). Coordinate interview day with faculty from other UW departments as well as the
Department of Anesthesiology. Maintain contact with candidates throughout the recruitment period, providing details regarding the Match process. Serve as a member of the Fellowship Recruitment Committees, contributing evaluation information, creating and submitting a Rank Order List; submit list to appropriate Match entity, ensuring that all hospital, Departmental, ACGME, and licensing requirements are met prior to entry. Act as liaison to the National Resident Matching Program and
San Francisco Matching Program. Create surveys to identify areas of improvement in the recruitment process. Develop and design materials for the Department website to market fellowship positions, promoting the quality of training provided by the Department of Anesthesiology.

2. Develop an orientation program for accredited fellows; collaborate with the UWHC GME Office, fellows, Program Director, IT and other stakeholders to ensure all requirements are met prior to the start of training. Oversee and ensure compliance of training requirements such as hospital credentialing, HealthLink training, Employee Health clearance, and licensing.

3. Collaborate with Department of Anesthesiology Human Resources to ensure the on-boarding process for all non-accredited fellows is underway and requirements in regard to credentialing, licensure, and certification are being met.

4. Coordinate rotation schedules for accredited fellowships; manage all aspects of scheduling in MedHub and Departmental databases. Create and maintain fellow evaluations in MedHub, monitor duty hours reports and case/procedure logs, and maintain fellow portfolios. Coordinate fellow absences with GME Office, the OR, and appropriate clinical service heads. Maintain records of compliance for all fellows, including institutional and Departmental safety training and life-saving certification.

5. Develop comprehensive Milestone-specific evaluation systems; ensure that evaluations are implemented and reviewed on an ongoing basis for program assessment, including semi-annual fellow evaluations, faculty and program evaluations by fellows, and evaluations of rotations and conferences. Under direction of the Program Director, coordinate annual fellow promotion process and completion of training program evaluation summary.

6. Serve as a member and oversee the Clinical Competence and Program Evaluation Committees for each fellowship program. Provide evaluation data for each fellow, attend meetings, document proceedings, and aid in the assessment of fellow progress. Semi-annually submit American Board of Anesthesiology Record of Training reports and ACGME milestones data for all accredited fellows.

7. Develop all fellowship-specific didactics series including case/M&M conference, lectures, Journal Club or QI Conference. Identify areas of weakness in the program based on survey results and discussions with trainees; advise course directors to ensure didactic offerings meet the needs of the trainees as well as accreditation standards.

8. Maintain up-to-date knowledge of ACGME rules and regulations, with complete and detailed understanding of all Common and Specialty Program requirements; monitor University, UWHC, local, State, Federal and specialty board regulations to ensure program compliance. Maintain and annually update the ACGME Web Accreditation Data System. Provide support for any program or institutional reviews. Respond to AMA National GME Census survey for accredited fellowships.

9. Interpret and communicate fellow educational policies to fellows, faculty, residents, managers, residency staff, and others as appropriate.

10. Develop and maintain a system to retain pertinent information about former fellows to meet RRC requirements, program needs, research initiatives, and to respond to requests for formal verification of training for the credentialing and licensing of past fellows.

11. Provide support to accredited and non-accredited fellowship Program Directors. Represent the fellowship programs by acting as liaison with the UWHC GME Office, the ACGME, the ABA, internal and external Program Directors, and State Licensing Boards. Act as primary reference for current fellows and all applicants interested in the programs.

12. Develop and coordinate professional development activities; work with fellows in submitting abstracts to regional or national meetings or preparing publications for submittal.

13. Attend UWHC GME Program Coordinator Meetings and National GME conferences. Participate in UWHC GME Program Coordinator mentorship program.

14. Prepare accreditation applications for new programs; collect data, create draft documents and use knowledge of ACGME system, hospital policies, and Department resources to ensure the accurate submittal of a professional product that meets accreditation standards. Advise Program Director of the accreditation process and future program needs.

25% -- Oversee Clinical Anesthesiology third and fourth year medical student rotations. Provide supervision and general direction to MPA charged with medical student rotations and lecture series.

1. Monitor medical student course curriculum and policies and make recommendations for changes to Clerkship Directors when necessary. Attend Clerkship Director meetings in his/her absence.

2. Ensure all student orientation activities are current and appropriately carried out. Oversee orientation process, develop and maintain on-line materials, and participate in student orientation in the Director's absence.

3. Oversee scheduling of activities for the third year required clerkship and fourth year students on various Departmental elective rotations. Ensure all students are properly oriented, activities are scheduled for each rotation, and UWSMPH requirements are met. Develop schedules for student electives, ensuring student rotation goals are identified and met. Develop a system to ensure visiting students' needs are being met; act as advisor and liaison to visiting students.

4. Ensure proper monitoring and performance evaluation of the students and reporting to the Clerkship Director.

5. Ensure submission of student academic records to the UWSMPH, including faculty and resident comments regarding students to SMPH for use in Dean's letters, and feedback to students.

6. Oversee maintenance of medical student rotation materials on departmental website and Learn@UW site.

25% -- Assist IPM and Core Program Director with residency-related matters.

1. Assist with coordination of the resident interview process, ensuring all components are organized prior to and during the interview day. Prepare applications materials for the Residency Recruitment Committee, create individual interview itineraries, arrange presentation materials for Program Director, and act as advisor to candidates in IPM's absence. Coordinate candidate lodging, transportation, and meals.

2. Help streamline the Departmental didactic offerings by coordinating the schedules based on the needs of fellows, residents and students.

3. Assist with resident research, including abstract submission and presentation scheduling for the annual MARC, ASA, SAM, and ASRA meetings.

4. Coordinate and track resident QI meetings and projects.

5. Coordinate all aspects of Simulation Center educational program including those for medical students, residents, fellows and continuing education programs (e.g. MOCA) for the Department of Anesthesiology.

PVL 81513

To apply for the above position, please send a letter of interest and a resume to:

Fern Reilly, PHR
Department of Anesthesiology
University of Wisconsin School of Medicine and Public Health
B6/319 Clinical Science Center
600 Highland Avenue
Madison, WI 53792-3272

Unless confidentiality is requested in writing, information regarding applicants and nominees must be released upon request. Finalists cannot be guaranteed confidentiality. The UW-Madison is an EEO & AAE.


POSTDOCTORAL POSITION: Mechanisms of loss of consciousness under anesthesia

Postdoctoral position available to study how anesthetics cause loss of consciousness. Specifically, we seek to understand how anesthetics alter stimulus coding, audio-visual integration and connectivity in rodent auditory cortex using multichannel elecrophysiological recordings in vivo. Data will be analyzed using current source density analysis, information theoretic analyses, and dynamic causal modeling.

Applicants with experience in in vivo electrophysiology, signal processing and neural modeling are especially encouraged to apply.

For more information on the lab see

Please send cover letter, curriculum vitae and the names and addresses of three references to:

Matthew I. Banks, PhD
Department of Anesthesiology
University of Wisconsin
1300 University Avenue, Room 4605
Madison, WI 53706

The UW-Madison is an EEO & AAE.